Whether an IT organization is facing significant budget cuts or simply needs to “do more with the same,” IT leaders must continually identify savings opportunities and demonstrate cost-competitiveness. While long-term strategies can improve efficiency over time, many CIOs also need quick wins. Integris Applied offers several short-term assessments designed to help IT leaders uncover, plan, and act on cost-optimization opportunities.
- Consumption Management
The most common sources of waste in IT environments stem from consumption, capacity, or utilization issues. Often, staff lack the time to analyze usage trends, reporting may be insufficient, service request processes may be broken, or contractual terms may be misunderstood.
More than an “inventory review,” Integris Applied examines service goals, volumetrics, contracts, and service management workflows to identify short-, medium-, and long-term actions to align actual consumption with intended demand. Beyond right-sizing, recommendations may include process improvements, customer training, governance updates, and contract changes (such as improved reporting or increased flexibility in service requests and pricing).
- Contract Planning Roadmap
Contracted services, purchases, and subscriptions make up a substantial portion of IT spending—typically 65–70% even in heavily insourced environments, and 80–85% in primarily outsourced ones. Yet, renewals frequently catch organizations by surprise, limiting opportunities to renegotiate, re-bid, or plan for inflationary impacts.
Integris Applied develops a clear, visual contract roadmap that organizes contracts into categories, forecasts potential budget impacts, and—most importantly—identifies planning milestones well ahead of renewal or expiration. This enables central IT organizations to prepare for negotiations, adjust sourcing strategies, and avoid last-minute decisions.
- Market Rate Review
Understanding an IT organization’s costs relative to similar environments can validate current performance, justify change initiatives, reveal targeted improvement areas, or spark contract re-negotiation.
Unlike firms that rely heavily on generic benchmark databases, Integris Applied evaluates managed services using practitioner expertise in operating models, contract terms, pricing structures, and real-world negotiations. Because managed services are not commodities, we assess the full ecosystem of people, processes, tools, and contracts—not just unit costs.
- Chargeback Review
Many central IT organizations use chargeback models—often aligned with Technology Business Management (TBM)†—to price and allocate services to agency or business unit customers. Chargeback is a powerful cost-recovery approach, but it can create challenges, misunderstandings, or even waste (such as one-size-fits-all pricing that leads to over-spec’d environments).
Leveraging our experience in managed services pricing and IT financial models, Integris Applied helps organizations refine cost categorization, analyze cost recovery, align economic incentives with desired outcomes, and evaluate funding models. These improvements support accurate recovery, fund strategic initiatives, and strengthen customer relationships.
† Apptio copyright.
- Financial Process Maturity
While process assessments may not seem like the fastest path to savings, broken or unclear financial processes can create ongoing and sometimes hidden value leakage. Examples include:
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- Slow or faulty service request workflows that cause business downtime or leave unused services active and billable
- Contract change processes that generate unnecessary statements of work or duplicate charges
- Weak invoicing, crediting, or deliverables-approval practices that miss opportunities or trigger penalties
Within IT finance or vendor management teams, inefficient processes also consume valuable staff time.
Integris Applied uses a CMMI-based maturity approach and practitioner insight to identify gaps, inefficiencies, and improvement opportunities—both short- and long-term—to reduce waste and enhance financial execution.
Summary
All the above offerings can be completed in 4–8 weeks and provide IT and finance leaders with practical recommendations and tools they can implement immediately. In many public-sector environments, these assessments may fall within thresholds for sole-source or minimal-procurement engagements. Integris Applied also holds multiple contract vehicles nationwide to simplify acquisition.
These services can stand alone or be integrated into larger multi-year transformation initiatives. If any of these assessments may be helpful, please contact us directly or use our contact form.
We look forward to hearing from you.
Kevin Schultz [bio] and Tim Ryckman [bio], November 2025
